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Administrative Assistant - Interface Systems, Longview, TX

SUMMARY
To assist and support managers in the day to day operations of the branch office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative support to Branch Manager or Office Manager. Administrative support includes preparing, faxing, mailing, compiling items as requested by Branch Manager.
• Administer company policy regarding office operations and procedures for accounts receivable, accounts payable, preparation of payrolls, personnel, inventory control, filing systems and other clerical services.
• Answer incoming phone calls and direct them to the appropriate department.
• Works as a liaison between Branch and Corporate Office.
• Prepare reports by accumulating appropriate data. Reports include accounts receivable, accounts payable, preparation of payrolls, personnel, inventory control information.
• Maximizes office productivity through use of Word and Excel applications.
• Maintain contact with customers and outside vendors.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES
None

QUALIFICATIONS

• To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Proficient in Word and Excel.
• General accounting knowledge.

EDUCATION and/or EXPERIENCE
High School Diploma

SKILLS and ABILITIES
Excellent written and verbal communication skills.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, employee is regularly required to sit in an office environment. Employee is frequently required to talk or hear to interact with employees/customers. Employee is frequently required to use the telephone. Employee will frequently use a personal computer. The employee is occasionally required to stand, crouch, kneel, climb or crawl to maintain files. The employee must frequently lift objects up to 10 pounds that could include company materials, files and small equipment. Specific vision abilities by this job include close vision, depth perception and ability to adjust focus in order to view reports, computer screen, forms and operating manuals.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed indoors in a fluorescent lit workspace at the employer’s office.

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